Emergency Center (CHEMTREC) Registration Agreement
January 4, 1991
This Registration Agreement sets forth the requirements for registration
with the Chemical Transportation Emergency Center (CHEMTREC), a service
provided by the Chemical Manufacturers Association (CMA). Each company
that registers with CHEMTREC (Registrant or CHEMTREC Registrant) must
satisfy these requirements to enable CHEMTREC to perform its emergency
response functions, which are (1) to provide initial response information
concerning the Registrant's products that may be involved in a transportation
emergency and (2) to notify the Registrant of any incident involving
the Registrant's products so the Registrant can provide appropriate follow-up
information and assistance. The CHEMTREC registration requirements are
1. Use of the CHEMTREC Telephone Number
CHEMTREC's services are typically
triggered by a first-responder (police, fire fighter, carrier, etc.)
calling CHEMTREC from the scene of a chemical
release. To obtain emergency response assistance from CHEMTREC, a first-responder
needs to identify quickly and clearly CHEMTREC's emergency telephone
number. Moreover, 49 C.F.R. 172.604(a)(3) requires the shipper to place
on the shipping papers the telephone number of the organization that
the shipper has designated as its 24-hour contact. This regulation further
requires the telephone number to be located "immediately following
the description of the hazardous material" or to be entered in a
clearly visible location with the indication that the number is for emergency
response information, such as after the words "EMERGENCY CONTACT."
Therefore, any company that
uses CHEMTREC as its 24-hour contact to meet the requirements of 49
CFR. 172.604 must place on each hazardous
materials shipping paper for every shipment that occurs in whole or in
part in the United States CHEMTREC's telephone number "(800) 424-9300" immediately
after the description of the hazardous material of after the clearly
visible reference "EMERGENCY CONTACT." Foreign shippers of
hazardous materials into the U.S. of Canada should also place CHEMTRAC's
international telephone number "(202) 483-7616" on their shipping
papers in the event an emergency occurs prior to the shipment arriving
in the U.S. or Canada. Companies that place the CHEMTREC telephone number
on their Material Safety Data Sheets (MSDSs) should clearly note that
CHEMTREC's emergency number is to be used "ONLY IN THE EVENT OF
CHEMICAL EMERGENCIES INVOLVING A SPILL, LEAK, FIRE, EXPOSURE, OR ACCIDENT
INVOLVING CHEMICALS." Only companies that are registered with
CHEMTREC are authorized to place the CHEMTREC telephone number on their
shipping papers and MSDSs. Placement of the CHEMTREC telephone number
on consumer product labels is inappropriate and constitutes an improper
use of the telephone number.
2. Submission of Material Safety Data Sheets
Upon receiving a call from a first-responder, CHEMTREC typically provides
information on the immediate emergency response and incident mitigation
procedures for the specific chemical that has been released. This information
comes primarily from the MSDS that was provided to CHEMTREC by the Registrant
in advance of the shipment. It is essential that the Registrant's MSDSs
be comprehensive, accurate, up-to-date, legible, and in English.
Registrants other than chemical manufacturers/producers, such as chemical
distributors, should contact each of their suppliers to confirm whether
that company is already registered with CHEMTREC. Distributors are not
required to submit MSDSs for products purchased from suppliers that are
CHEMTREC Registrants. However, distributors must submit MSDSs for products
supplied by a CHEMTREC Registrant that have been repackaged and shipped
under different names (i.e., unique trade names), and such MSDSs must
contain the distributor's name and address. Registrants that deal with
suppliers that are not CHEMTREC Registrants should maintain the specific
emergency response information for these products and have it immediately
available to CHEMTREC.
To facilitate the entry of MSDS information into the CHEMTREC database,
MSDSs should, whenever possible, be submitted in CHEMTREC's magnetic
tape format. All Registrants with more than 1,000 MSDSs must submit their
MSDSs in CHEMTREC's magnetic tape format. MSDSs that are submitted in
a hard copy (paper) format must be received by CHEMTREC at least 30 days
before CHEMTREC is listed on shipping papers as an emergency contact
for those products. MSDSs that are submitted in CHEMTREC's magnetic tape
format must be received by CHEMTREC at least 10 days before CHEMTREC
is listed on shipping papers as an emergency contact for those products.
The protocol for submitting MSDSs on magnetic tape is included in CHEMTREC's
MSDS Submission Policy. As also explained in the MSDS Submission Policy,
MSDSs for new products and any revisions to existing MSDSs that materially
affect the emergency response information for a product must be promptly
provided to CHEMTREC. In addition, each Registrant must confirm annually
that the MSDS information that it has provided to CHEMTREC is up-to-date.
3. Product Names
CHEMTREC typically retrieves
emergency response information from its data base by the "Product Name" or "Trade Name" of
the hazardous material as that "Product Name" or "Trade
Name" appears on the MSDS. In order for CHEMTREC to provide such
information promptly, it is necessary that the first-responder be able
to identify the "Product Name" or "Trade Name" from
the shipping papers accompanying the shipment.
Therefore, all CHEMTREC Registrants
must place legibly on each shipping paper the "Product Name" or "Trade Name" of the hazardous
material as such "Product Name" of "Trade Name" appears
on the MSDS. Note: This CHEMTREC requirement that the "Product
Name" or "Trade Name" appear on each shipping paper is
in addition to the requirements under DOT regulations regarding the designation
of "Proper Shipping Name."
4. Emergency Contacts
After providing immediate emergency response information, CHEMTREC contacts
the shipper and either bridges the shipper into an on-going telephone
call with the responders at the incident scene or provides the shipper
with the telephone number of the responders so that the shipper can provide
additional advice and assistance as necessary. Therefore, CHEMTREC must
have up-to-date names and telephone numbers of the Registrant's designed
CHEMTREC emergency contacts.
To register with CHEMTREC, foreign companies shipping hazardous materials
into the U.S. must designate an agent in the U.S. to be contacted in
the event of a chemical emergency. The agent must be authorized to make
decisions on behalf of the foreign CHEMTREC Registrant, including activating
emergency response/spill clean-up contractors if necessary. foreign Registrants
must also join CMA's CHEMNET program as Limited Subscribers. (Please
refer to the Guide for New CHEMNET Members for additional information).
Each Registrant must promptly notify CHEMTREC's business office in writing
when there is a change in the names and/or telephone numbers of its emergency
contacts, and must confirm at least once a year that the names and telephone
numbers that it has provided to CHEMTREC are up-to-date.
5. Names of Associated Companies
The "shipper" identified on hazardous materials shipping papers
may be the company that signs as the CHEMTREC Registrant below, or a
parent, subsidiary, or division of the Registrant. The Registrant must
provide CHEMTREC with the name(s) of all parents, subsidiaries, or divisions
that could appear as the "shipper" on hazardous material shipping
papers and for which the Registrant accepts responsibility for coordinating
and handling the response to chemical emergencies.
Any changes regarding associated companies must be provided to CHEMTREC
before such companies ship hazardous materials listing CHEMTREC as an
emergency contact. Further, each Registrant must confirm at least once
a year that the names of associated companies that it has provided to
CHEMTREC are up-to-date.
6. Contacting the Accident Scene
Most releases of hazardous materials require follow-up advice and assistance
from the Registrant in addition to the immediate advice provided by CHEMTREC.
To facilitate their follow-up, CHEMTREC contacts the Registrant and either
bridges the Registrant into an on-going telephone call with the responders
at the incident scene or provides the Registrant with the telephone number
or other means of contacting the responders at the scene.
Promptly upon being notified
by CHEMTREC that its shipment is involved in a hazardous materials
incident, the Registrant must contact the responders
at the scene to provide advice and assistance necessary to bring the
incident to ta satisfactory conclusion. The Registrant should also provide
periodic status reports to CHEMTREC communicators on a serious incident
and should "close the loop" on all incidents by informing CHEMTREC
of the actions taken.
This Registration Agreement must be signed below by a corporate officer
who has reviewed the requirements for registration with CHEMTREC and
agrees to them on behalf of the Registrant. By signing this Registration
Agreement, Registrant agrees to comply with the requirements herein.
This Registration Agreement will continue in effect until it is terminated
by the CHEMTREC Registrant for any reason (by written notice to CHEMTREC),
or until it is terminated by CMA (by written notice to the Registrant)because
of the Registrant's failure to comply with the terms of the Registration
Agreement or to pay the annual CHEMTREC registration fee required of
Registrants that are not members of CMA.
This Registration Agreement in no way affects the requirements of 49
C.F.R. 172.600-604 or relieves the CHEMTREC Registrant of any of its
obligations under those provisions.
Name of Registrant Company
Name of Registrant's CHEMTREC
John W. Lynn
Name of Corporate Officer
Executive Blvd; Rm 706
and Administrative Services Office
City, State and Zip Code
Please return the executed copy of this Registration Agreement, along
with the completed Emergency Contacts Form (green), Subsidiaries Form
(yellow), and the Material Safety Data Sheets (when required), to:
Chemical Manufactures Association
2501 M Street, N.W.
Washington, D.C. 20037